The record belongs to the boat.
VesselOne is job management for the marine trades, built on the vessel rather than the customer file. Jobs, parts, permits and photos attach to a permanent vessel ID — so a boat arriving from another yard turns up with whatever history its owner has chosen to share.
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What actually goes wrong on a boat job.
Every one of these has a fix further down the page.
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The boat’s history is in someone’s inbox.
Last haul-out, last anode change, what the surveyor found — spread across email, paper and memory.
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A new yard wants the file, and it is all or nothing.
The owner hands over everything or hands over nothing. There has never been a setting in between.
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The permit is a PDF and three phone calls.
Hot work booked for Tuesday, and nobody can say who signed it off.
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The haul-out is a maybe until someone rings back.
Lift times get agreed verbally and land nowhere near the job they belong to.
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The costs land after the job, not during it.
Extra hours and extra parts go on without anyone adding them up until it is time to invoice.
The owner decides who sees what.
Boats change hands and change yards. So the vessel record sits above any one company, and the owner controls it switch by switch — five of them, set per company, enforced on the server rather than hidden in the interface.
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Documents
Certificates, insurance and surveys.
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Service history
Published records from the other companies who have worked on it.
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Photo gallery
Photos promoted off a job onto the vessel record.
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Live location
The berth or hardstand the boat is recorded as sitting in.
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Access notes
Keys, gate codes and boarding instructions.
Approved, not assumed
A company cannot attach itself to a claimed boat. The request sits until the owner approves it — and a denial locks that company out for seven days.
Raised for the job, then lowered
Access notes and live location lift automatically when a job is accepted and drop back when it closes. A badge shows on the owner’s screen the whole time they are up.
Your own work stays yours
When access ends you keep the records of the work you did. What you lose is the view of everyone else’s.
Built for how marine work actually runs.
Boat work carries paperwork a job list does not. Permits, lift bookings and the marina all arrive configured on day one — and you change any of it if your yard works differently.
Work permits, out of the box
Hot work, confined-space entry, working at height, spray painting and hazardous substances ship as permit types on day one. Add your own if your yard runs others.
The marina answers from a link
Send a lift booking or a permit to the marina’s contact. They confirm, decline, propose different times, or approve with conditions — from an emailed link, with no account to create.
A planner that knows the work
Haul-out and launch, refit, storage, mooring and berth, sea trial. The shapes marine work actually comes in, rather than a calendar full of generic jobs.
Every job hangs off the boat it belongs to.
Kanban from request to invoice. Open a vessel and you see everything your yard has ever done to it — not a folder named after whoever happened to own it at the time.
See the margin while the job is still open.
Labour, parts and margin update while the work is happening — so you know whether a job is making money before you invoice it, not weeks after.
Quotes that close, without the chase.
Sectioned estimates the customer accepts online — and you can see when they opened it. No printing, no PDF attachments, no wondering whether it landed.
Approved estimate to paid invoice, in one click.
Convert an accepted estimate straight into an invoice and push it to Xero. Payments sync back, so the job closes itself. Nothing is typed twice.
See the week before you promise it.
Allocate crew across the week and see what the yard has already committed to. Techs pick the job up on their phone and clock on against it, so the hours land on the work order as they happen.
Your team, your rates, your margins.
Employees and contractors at their own rates. Techs clock on from the mobile app and costs calculate themselves. Granular permissions mean the crew never sees your margins.
Also in the box.
Shipped and in use, not on a roadmap.
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Xero sync
Push invoices, pull payments, map accounts and tax rates once.
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Mobile app for techs
Clock on, log parts, photograph the job, from the yard.
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Job chat
Conversation attached to the work order, with files and photos.
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Staged and quoted billing
Deposits, progress claims, and retentions on long jobs.
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Marina bookings and permits
Send a booking request or a work permit to the marina; they respond from a link.
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Pricebook and purchase orders
Materials, labour and supplier pricing feed every estimate. POs raise against the job.
Own a boat rather than work on them?
Every job logged in VesselOne builds a service record that belongs to the vessel — and to you. Your boat carries a permanent VesselOne ID, so the record stays complete when a yard changes software or closes its doors.
Get early access.
We’re onboarding founding companies before public launch. No commitment, no credit card — just your email and we’ll be in touch.
We’ll email you when it’s your turn. No spam.