Everything VesselOne does.

121 features, all of them shipped and in use by boatyards today — not a roadmap. If something is missing from this page, it is because we have not built it yet.

Jobs

Every job opens against a vessel and carries its own scope, crew, hours, photos and paperwork.

  • Work order board

    Jobs as a board across their whole life: request, quoted, scheduled, in progress, complete, invoiced.

  • Work order list

    The same jobs as a dense sortable table, for when you would rather read rows than columns.

  • Tasks

    Break a job into tasks, put a name against each one, and close them off as the work lands.

  • Task checklists

    Sub-steps inside a single task, ticked as they happen.

  • Task comments

    Discussion against one task instead of a thread about the whole job.

  • Task attachments

    Drawings, spec sheets and photos on the task that needs them.

  • Crew assignments

    Who is on the job, and which days they are on it.

  • Job photos

    Shot on a phone in the yard and filed against the job, not left in a camera roll.

  • Job documents

    Certificates, drawings and supplier paperwork stored on the job record.

  • Activity trail

    Every status change and edit, stamped with who and when.

  • Variations

    Extra scope raised as its own numbered job against the parent, so the original quote stays intact and the extra work is still billable.

  • Procedures

    Work through a documented procedure step by step and keep the completed record. Print a blank one for the folder.

  • Forms

    Structured forms filled in against the job.

  • Checklists

    Reusable checklists your crew works through, defined once in settings.

Scheduling

Who is doing what, on which boat, on which day — and whether that is more hours than they have.

  • Dispatch board

    A week of crew down one side and the days across the top, with each tech’s committed hours against their capacity.

  • Capacity and over-commitment

    Hours past a tech’s week show as over-committed before you promise the date, not after.

  • Unscheduled queue

    Jobs with no date yet, sitting beside the board waiting to be placed.

  • Planner

    Haul-out and launch, refit, storage, mooring and berth, sea trial — planned on a timeline against the vessel.

  • Plan types

    The marine plan types are seeded on day one. Add your own if your yard runs others.

  • Planned hours

    What a job was expected to take, beside what it is taking.

  • Yard locations

    Hardstand, shed and berth positions, so you know where the boat physically is.

Estimating

Quotes the customer can read, priced off your own rates, accepted in a browser.

  • Sectioned estimates

    Group the quote the way you would explain it — a section per area of work, each with its own total.

  • Labour, materials and equipment

    Three line types, each with quantity, unit and rate, priced from your pricebook.

  • Cost and margin per line

    Cost, sell and margin on every row, and a planned margin for the estimate as a whole.

  • Deposits

    Require a percentage up front, set on the estimate and locked once it leaves draft.

  • Online acceptance

    Send a link. The customer opens it in a browser and accepts, with no account to create.

  • Estimate PDF

    A branded PDF on your own template, for the customers who still want one.

  • Terms and notes

    Your terms on the estimate the customer sees, and internal notes only your team reads.

  • Accepted estimate becomes the job

    The accepted scope carries into the work order as its plan. Nothing is retyped.

Billing and invoicing

Fixed price, charge-up, or staged across a long refit — billed off what the job actually did.

  • Fixed-price billing

    Bill the quoted figure, with the variance to cost shown to you and not to them.

  • Charge-up billing

    Bill what was really used: approved labour, materials and equipment drawn off the job.

  • Staged billing

    Deposits, progress claims and stage releases across a job that runs for months.

  • Claims ledger

    What has been claimed, what is left, and what is still to raise — in one running view.

  • Cost against estimate

    Actual cost beside the quoted figure, with the variance called out while the job is still open.

  • Overrun resolution

    When cost passes the estimate, the job asks how you want to bill it instead of quietly absorbing it.

  • Live margin

    Margin recalculates as labour and parts land, so you know before you invoice, not weeks after.

  • Invoices

    Raised from the job, numbered in your own format.

  • Invoice PDF

    The same branded template as your estimates.

  • Online invoice

    A link the customer opens without an account.

  • GST and tax rates

    Tax handled per line and mapped to your accounting codes once.

  • Invoices on the job

    Every invoice raised against a job, on the job, in one tab.

Xero

Connect once. Invoices go out, payments come back, and nothing is typed twice.

  • Connect your Xero organisation

    Authorise once from settings; the connection refreshes itself.

  • Push invoices

    Send a VesselOne invoice to Xero as a draft or an approved invoice.

  • Payments sync back

    A payment recorded in Xero comes back to the job, so the job closes itself.

  • Import contacts

    Bring your existing customers and suppliers across instead of retyping them.

  • Account code mapping

    Point each kind of revenue at the account code it belongs in.

  • Tax rate mapping

    Match your tax rates to Xero’s once, then forget about it.

  • Payroll mapping

    Match your people to their Xero payroll records.

  • Sync log

    What went across, when it went, and what failed.

Vessels

The record hangs off the boat, not the customer file — so it survives the boat changing hands.

  • Vessel record

    One page per boat: specification, equipment, history, photos and the jobs done to it.

  • Permanent vessel ID

    Every boat carries a V1- identifier for life, independent of who owns it or who services it.

  • Equipment register

    Engines, generators, autopilot and the rest — make, model, serial number, install date and running hours.

  • Inventory

    What is aboard and what belongs to the boat.

  • Vessel photos

    A gallery on the vessel itself, rather than photos scattered through job folders.

  • Service history

    Everything your yard has done to the boat, in date order, on one page.

  • Vessel documents

    Paperwork filed against the boat instead of against a job.

  • Vessel plans

    Planned work against a vessel, ahead of the job existing.

  • Vessel location

    Where the boat is, recorded on the record.

  • Vessel contacts

    Owner, skipper, manager and broker against the boat, each with their relationship named.

  • Archive

    Retire a vessel without destroying its record.

Boat owners

Owners get their own account, their own view of the boat, and a say in who sees what.

  • Owner portal

    A separate account for the owner, with their boats and nothing of yours.

  • Suggest and confirm

    No boat is ever linked to an owner automatically on a matching email. VesselOne suggests; the owner confirms.

  • Claim link

    An owner claims their vessel from a link you send them.

  • Access levels

    View, service or full access to a vessel, granted to one company at a time.

  • Access that expires

    Grant access that lapses on a date rather than lasting forever by default.

  • Published service history

    Once you publish a job, the owner sees it, marked as reported by your company.

  • Disputes

    An owner who disagrees with a published record can dispute it rather than silently losing it.

  • Owner estimates

    Estimates shared through to the owner’s own portal.

  • Owner documents

    The owner’s own store for their boat’s paperwork, uploaded from their portal.

  • Owner photos

    Photos the owner adds to their own vessel.

  • Owner notifications

    The owner is told when something lands against their boat.

Marina and permits

The paperwork a boatyard carries that a general job list has never heard of.

  • Work permits

    Hot work, confined-space entry, working at height, spray painting and hazardous substances ship as permit types on day one.

  • Your own permit types

    Add the ones your yard runs, and retire the ones it does not.

  • Permit attachments

    Method statements and certificates attached to the permit itself.

  • The marina answers from a link

    They approve, approve with conditions, propose a different time, or decline — from an emailed link, with no account to create.

  • Lift bookings

    Send a booking request to the marina’s contact and get an answer against the job.

  • Booking extras

    Chargeable additions on a booking request.

  • Booking messages

    Back and forth about a booking without leaving the request.

Crew, time and rates

Employees and contractors on their own rates, with hours that cost themselves.

  • Clock on and off

    From the yard, on a phone, against the job being worked.

  • Timesheets

    A week per person, submitted when it is done.

  • Approval per entry

    Sign a week off line by line rather than all at once.

  • Entries lock on submission

    Time freezes when a timesheet is submitted and stays frozen while it is approved. Admins can still correct it.

  • Rounding rules

    Round to your own increment, or bill the exact minutes worked.

  • Employees and contractors

    Both, each at their own cost rate and their own charge rate.

  • Permission templates

    Define a role once and apply it to everyone who joins.

  • Granular permissions

    Lock the numbers down. The crew never sees your margins.

  • Time on the job

    Every hour logged against a job, visible on that job.

Pricing and purchasing

Your rates in one place, feeding every quote, and purchase orders raised against the job.

  • Pricebook

    Labour, materials and equipment with your cost and your sell price, feeding every estimate.

  • Variants

    One item in several sizes or grades, picked at the line.

  • Item images

    A picture on the pricebook item, so the right part gets picked.

  • Pricing profiles

    Different rates for different customers, applied without anyone remembering to.

  • Purchase orders

    Raise a PO against the job it belongs to, not into a void.

  • Suppliers

    Supplier records with the people you actually deal with.

  • Actuals

    What was really consumed on the job, kept separate from what was quoted.

Contacts and conversation

The talking that happens around a job, kept against the job.

  • Contacts

    Customers, suppliers and marinas in one book.

  • People at a company

    Several contacts inside one organisation, each with their own details.

  • Tags

    Your own labels across the contact book.

  • Job chat

    A conversation attached to the work order, not a separate app.

  • Files and photos in chat

    Drop a document or a photo into the thread; it stays with the job.

  • Reactions and read receipts

    You can see the message landed without asking whether it landed.

  • Typing and presence

    Who is in the thread, and who is mid-reply.

  • Mentions

    Name someone with an @ and they get told.

  • Inbox

    Every job conversation in one place, grouped by vessel.

  • Notifications

    A bell for what changed on the jobs you are on.

Your dashboard and your phone

What matters this morning, on the screen you happen to be near.

  • Widgets you arrange

    Drag the dashboard into the order your day actually runs in.

  • Open jobs, jobs today, outstanding

    Three numbers, on the way past.

  • Needs attention

    The things that will bite if nobody looks at them.

  • Today’s schedule

    Who is on what, without opening the board.

  • Tide and weather

    Tide times and the forecast for your yard, on the dashboard where you already are.

  • Mobile app for technicians

    iOS and Android, built for the person holding the spanner.

  • Clock on from the yard

    No walking back to the office to start the day.

  • Log parts and photograph the job

    Materials and photos captured where the work is happening.

Setup and security

Configured to your yard once, then out of the way.

  • Company profile and branding

    Your logo and details on everything that leaves the building.

  • Document templates

    Control how your estimates and invoices are laid out.

  • Numbering

    Job, estimate and invoice numbers in your own format.

  • Checklist templates

    Build the checklist once; use it on every job that needs it.

  • Procedure templates

    Write the procedure once, run it against any job.

  • Storage

    What has been uploaded, and how much room is left.

  • Two-factor authentication

    On the accounts that can see the money.

  • Session controls

    See where you are signed in, and sign it out.

  • Help centre

    Written guides, by topic, without opening a support ticket.

Get early access.

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